Office Manager

Houston (TX), Galleria Area
Language requirements: English mother tongue, German or Italian fluent

For our office in the Galeria area in Houston, TX, we are looking for a diligent, detail-oriented office manager with impeccable manners and excellent organization skills.

vChain is the Open Source leader for immutable trust solutions such as immudb and CodeNotary. We process tens of millions of transactions every month and are growing fast to new markets and use cases.

We offer competitive compensation, health insurance, phone and laptop, a young and dynamic international work environment, and the opportunity to grow with the company.

What you’ll be doing

  • Manage correspondence by answering phone calls and emails and manage FedEx and mail
  • Assist in scheduling, planning and arranging meetings and events (times, rooms, catering, refreshments, agenda, minutes)
  • Handle orders, expenses, invoicing and billing cycles
  • Manage office supplies
  • Manage the reception area and take care of visitors
  • Draft, format, and print relevant documents
  • Manage staff expense and holiday requests
  • Interact with board directors and carry out their requests
  • Take travel arrangements for visitors or candidates

What you bring

  • Perfect English language written and spoken
  • German and/or Italian very high proficiency written and spoken
  • Bachelor’s degree in business administration or accounting
  • Excellent knowledge of Microsoft Office
  • 7+ years of experience working managing an office with 10-20 employees
  • A structured working approach and general-purpose problem-solving skills
  • Excellent time management and organization skills
  • Ability to multitask and prioritize projects
  • Ability to handle confidential information
  • Communication and customer service skills


Sounds like the perfect job for you?

Send your application to!